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Express Entry document checklist for RCICs

Common Express Entry supporting documents RCICs collect — for operational intake tracking. Verify requirements with current IRCC guidance and each client's IRCC-generated checklist.

What documents do RCICs typically collect for Express Entry?

Express Entry files commonly include identity documents, language test results, an Educational Credential Assessment (if applicable), police certificates, employment reference letters, proof of funds, digital photos, and completed IRCC forms. Hivi-X turns this list into a trackable checklist on the my-id.ca portal — your team still confirms completeness against IRCC guidance.

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Identity & civil status

Valid passport (all pages as required)
Birth certificate
Marriage certificate or divorce decree (if applicable)

Language tests

IELTS, CELPIP, or TEF results (within IRCC validity period)
Test report form numbers for portal entry

Education

Degrees and transcripts
Educational Credential Assessment (ECA) from designated organization (e.g. WES)

Work experience

Employment reference letters on company letterhead (NOC-aligned duties, dates, hours, salary)
Pay stubs, tax documents, or contracts as supporting evidence

Police certificates

RCMP certificate (Canada) or country-specific certificates
Covering 6+ consecutive months residence since age 18 (EE may request 10-year history)

Proof of funds

Bank letters or statements showing required settlement funds
Currency and account-holder names matching applicant

Digital photos

IRCC-spec digital photos (size, DPI, background per current guide)

Medical exam

Panel physician medical exam results (when required before submission)

Certified translations

Certified English or French translation of any document not in English or French
Translator name, signature, and contact information

IRCC forms

IMM 0008 (Generic Application)
IMM 5669 (Schedule A)
Other program-specific schedules as applicable

Representative forms

IMM 5476 (Use of a Representative) — signed by client and RCIC

Last updated 2026-07-09.

General information only. Not immigration advice. Hivi-X is document-collection software — not a licensed immigration consultant. Not affiliated with or endorsed by CICC or IRCC. Checklists are operational tools for RCICs; verify all requirements against current IRCC guidance and each client's profile.

FAQ

Commonly identity documents, language test results, ECA (if applicable), police certificates, employment reference letters, proof of funds, digital photos, medical exam when required, certified translations, and completed IRCC forms. Exact requirements depend on program and client profile — verify against current IRCC guidance and the client's IRCC-generated checklist.

IRCC accepts results within their published validity period (commonly two years from test date). RCICs should verify current IRCC guidance before submission.

Generally for each country where the client lived six consecutive months or more since age 18. Express Entry may request a 10-year history. Country-specific rules apply — confirm against current IRCC guidance.

Reference letters on company letterhead with job title, NOC-aligned duties, dates, hours per week, and salary. Pay stubs may support but rarely replace a proper letter. Verify field requirements against current IRCC guidance.

Yes. In Hivi-X you build a template once and reuse per client. Clients upload via my-id.ca; your team tracks missing items and exports an audit-ready package.

Want this as a reusable live checklist?

Instead of a static PDF, Hivi-X turns this into a reusable checklist you share with each client on my-id.ca — they upload every item, you track what's missing, and export an audit-ready package.

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