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Guide

FSRA mortgage broker compliance file

Under the MBLAA and O. Reg. 188/08, Ontario brokerages must take reasonable steps to verify identity, maintain fraud-detection policies, and support Form 1 disclosures with evidence of income, employment, property value, and credit — with principal broker accountability. Hivi-X helps solo agents and micro-teams collect, organize, timestamp, and export borrower documents; it does not replace your brokerage compliance program.

MBLAA obligations at a glance

FSRA supervises 1,180 mortgage brokerages and expects documented fraud-prevention and authentication practices. Principal brokers are accountable for policies applied across agents.

Form 1 and related disclosures must be supported by evidence in the borrower file — not just a checklist in someone's head.

What principal brokers review

Principal broker oversight often focuses on whether intake was complete, identity verified, and documentation supports what was disclosed to the borrower and lender.

  • Identity verification records.
  • Income and employment documentation.
  • Down-payment and source-of-funds evidence.
  • Property details and valuation support where applicable.
  • Credit consent and lender condition tracking.

Private and alternative supervision intensity

Alternative and private deals often trigger enhanced documentation — source of funds, investor disclosures, and authentication trails. A standardized intake checklist across agents gives principals a consistent file index.

Exportable file index

Hivi-X exports an organized PDF package for principal broker review or LOS upload. Timestamped client activity on the agent-controlled record shows when items were submitted or reviewed. General information only — not legal or compliance advice.

Organize borrower intake without the email chase

Reusable Ontario checklists, secure guest link (no account needed) or my-id.ca borrower uploads, and exportable packages alongside your LOS.

FAQ

Brokerages must maintain fraud-prevention policies, identity verification records, and documentation supporting disclosures. Hivi-X helps collect and export organized borrower evidence; your principal broker sets the file standard.

No. Hivi-X is a document-collection tool. Principal brokers remain responsible for brokerage compliance policies, agent supervision, and FSRA obligations.

General information only — not legal, compliance, mortgage brokering, or FINTRAC advice. Hivi-X is document-collection software, not a licensed mortgage brokerage, FSRA registrant, KYC verifier, or AML screening service. FSRA/FINTRAC obligations remain with your brokerage. Consult your principal broker, compliance officer, and qualified counsel. Last updated 2026-07-09.

General information only — not legal, compliance, mortgage brokering, or FINTRAC advice. Hivi-X is document-collection software, not a licensed mortgage brokerage, FSRA registrant, KYC verifier, or AML screening service. FSRA/FINTRAC obligations remain with your brokerage. Consult your principal broker, compliance officer, and qualified counsel.

FSRA Mortgage Broker Compliance File | Hivi-X