Annual offence declaration workflow for PSWs

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What is an annual offence declaration?

A signed statement by the PSW declaring whether they have been convicted of an offence since their last declaration or criminal record check. Required yearly under many Ontario Health atHome SPO contract terms.

How is it different from CPIC?

CPIC is a police criminal record check, typically at hire and per renewal policy. The offence declaration is a yearly self-declaration between CPIC renewals.

Does hivi-x send automatic renewal reminders?

To the coordinator, yes. Add the date the next declaration is due under the uploaded file and hivi-x emails the coordinator 90, 30 and 7 days before it, and once when it passes. The worker is only emailed when you choose Request renewal, which sends a link to upload the new declaration.

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