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LMIA-backed work permit supporting documents checklist

LMIA-backed work permit supporting documents checklist

LMIA approved. Employer thinks you're done. Worker still has no passport scan, the job offer is unsigned, and HR emailed the LMIA package to three wrong addresses. Welcome to work-permit intake.

Direct answer

Two-party checklist for Temporary Foreign Worker Program (TFWP) employer-specific permits that need an LMIA:

PartyTypical items
EmployerPositive LMIA decision letter, Annex A (employment details for the worker), signed job offer or employment agreement matching the LMIA
WorkerPassport bio pages, IRCC forms on the personalized checklist, proof of qualifications, photos if required
BothConsistency QC — occupation/NOC, wage, hours, work location, worker identity
When triggeredMedical exam results, police certificates, family/dependant docs

IRCC guidance for employer-specific permits is clear on sequencing: the employer obtains the LMIA when required, then gives the worker documents such as the LMIA letter and Annex A from a positive LMIA for the work-permit application. ESDC employer guidance separately tells employers to keep Annex B for their own records and not share it with temporary foreign workers.

Align LMIA details to the offer before you approve either line. Export a PDF package for your client file; you still file in the IRCC portal.

See: work permit workflow, employment references, February renewal season.

Ontario ops

GTA employers miss deadlines because HR and the worker use different channels. One checklist with named responsible parties reduces “I thought you had the LMIA.”

Overseas workers: guest link. Inland change-of-status or extension: often faster uploads — same QC rules.

Common QC rejects:

  • LMIA letter without readable file/reference number
  • Annex A occupation or wage that does not match the signed offer
  • Unsigned offer, or offer that names a different location than the LMIA
  • Worker passport scan that fails bio-page readability
  • Employer business docs sent when nobody asked — parked off the critical path

Not shipped: automated employer reminders, ESDC or IRCC integration, WhatsApp sync, LMIA auto-matching.

How Hivi-X helps

Reusable employer + worker sections, missing-item dashboard, approve/reject with reasons, co-agent access for admin chasing HR, guest OTP for overseas workers, and exportable PDF packages for CICC-oriented file retention. Hivi-X does not decide LMIA eligibility and does not submit to IRCC.

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Start a free trial or download the free Express Entry checklist PDF.

General information only. Not immigration advice. Hivi-X is document-collection software — not a licensed immigration consultant. Not affiliated with or endorsed by CICC, IRCC, or ESDC. LMIA streams, Annex content, and document lists change — verify against current official guidance and each client's facts.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Who uploads the LMIA copy?
Usually the employer contact or RCIC staff on the employer section. QC for the correct worker name, occupation, and LMIA details against the offer.
Can worker and employer share one checklist?
Yes — separate sections, separate responsible parties.
What if the LMIA arrives before the job offer is signed?
Track both lines — reject an incomplete or mismatched offer even if the LMIA is positive.
Does Hivi-X integrate with ESDC?
No. LMIA acquisition is outside the product.
Export for CICC before IRCC?
Exportable PDF packages support your collection record. They are not a compliance certification.

Collect complete immigration client files without the chase

Hivi-X helps Ontario RCICs collect passports, police certificates, employer letters, and IRCC forms with reusable checklists, the my-id.ca client portal, self-hosted AI summaries, and exportable PDF packages for your client file archive — alongside your immigration CRM.

LMIA Work Permit Document Checklist RCIC | hivi-x Docs