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Gift letter and donor bank proof for down payment files

Gift letter and donor bank proof for down payment files

The buyer's parents offered $80,000. The lender wants proof the money exists — not a heartfelt email.

What Ontario realtors typically gather

Gifted down payments trigger lender conditions fast. A buyer-side checklist often includes:

Line itemNotes
Signed gift letterLender template or solicitor draft
Donor photo IDWhen lender requires
Donor bank statementShowing available funds (redact as instructed)
Proof of transferAfter gift wired — timing varies
Buyer's own source docsStill required for remaining down payment

Exact requirements come from the mortgage broker and lender — not the realtor's guess. Your role is organized collection, not underwriting. Amounts and examples here are illustrative.

QC before you forward the package

Reject on the checklist when:

  • Gift amount ≠ deposit structure on APS
  • Property address blank or wrong listing
  • "Loan" language appears — lender may treat as debt
  • Donor statement older than lender window
  • Bank statement name does not match donor

Pair with early mortgage pre-approval document gathering so gifts surface at onboarding, not day 5 of conditions.

Why email fails gift files

Gift packages involve buyer + donor + broker + lawyer. Email forwards lose version control. Named checklist sections — Buyer, Donor — show what is approved before anyone downloads a zip.

Export a PDF package for the mortgage team; see secure link for client documents.

TRESA and representation notes

Realtors document material facts they know — not lender underwriting decisions. Collect what the buyer's mortgage contact requests; log what you provided and when. This page is not FSRA mortgage guidance.

Purchase/sale trades may also carry FINTRAC identity/record duties — keep those on the brokerage file per compliance officer. Hivi-X organizes uploads; it does not file FINTRAC reports.

Hivi-X does not send automated client reminder emails, replace your CRM, or certify regulatory compliance.

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General information only. Not legal, tax, or mortgage advice. Hivi-X is document-collection software — not a licensed real estate broker. Not affiliated with or endorsed by RECO, FSRA, or CMHC.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Is a gift letter enough for lenders?
Usually not. Most lenders want the letter plus proof the donor has funds (bank statement) and sometimes proof of transfer. Requirements vary by lender — confirm with the mortgage broker.
What should a gift letter include?
Typically donor name, relationship, gift amount, property address, statement that repayment is not expected, signatures, and date. Exact lender forms differ.
Should realtors collect donor bank statements?
Often yes, at the mortgage broker's request. Realtors can gather early on a checklist to prevent last-minute chasing — the broker verifies adequacy.
Can donors upload through a secure link?
Yes — separate checklist section for donor documents keeps buyer privacy cleaner than one email thread with extended family.
Is this legal advice?
No. Operational guidance only. Not affiliated with RECO or FSRA.

Collect complete client documents without the chase

hivi-x helps Ontario realtors and teams request ID, income proof, references, consent, and forms in one secure Canadian-hosted workflow — with reusable checklists, client uploads, missing-item tracking, AI summaries, and PDF package export.

Gift Letter Down Payment Donor Bank Proof Ontario | hivi-x Docs