Contents

Solo advisor document workflow

Solo advisor document workflow

When you are the entire back office

Solo planners and PM principals lose evenings to "just one more email" — chasing a void cheque, a blurry ID photo, or a missing T4.

A reusable checklist turns ad-hoc chase into a system:

  1. Share checklist after discovery agreement
  2. Client uploads via secure guest link (no account needed) or my-id.ca
  3. Review approve/reject from your phone between meetings
  4. Export package when ready for planning or custodian

Voice summaries save retyping

Record discovery-call notes; self-hosted AI summarizes against checklist lines you define. Client data stays on Canadian infrastructure — not sent to third-party AI providers.

Start a 14-day free trial.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Which Hivi-X plan fits solo advisors?
Starter at $39 CAD/month includes 50 households, unlimited requests, and custom intake checklists. Professional adds voice + AI summary and exportable PDF packages at $59/month.
Can I build checklists myself?
Yes. Clone your Word checklist or start from the free Ontario KYC PDF. Seeded in-app Ontario templates are coming soon.
Do I need co-agent access as a solo advisor?
No. Co-agent workflows on Enterprise are for multi-advisor shops. Solo advisors use a single business account.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Solo Advisor Document Workflow Ontario | hivi-x Docs