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Solo advisor document workflow

Solo advisor document workflow

When you are the entire back office

Solo planners and PM principals lose evenings to "just one more email" — chasing a void cheque, a blurry ID photo, or a missing T4.

A reusable checklist turns ad-hoc chase into a system:

  1. Share checklist after discovery agreement
  2. Client uploads via secure guest link (no account needed) or my-id.ca
  3. Review approve/reject from your phone between meetings
  4. Export package when ready for planning or custodian

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Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Which Hivi-X plan fits solo advisors?
Starter at $39 CAD/month includes 50 households, unlimited requests, and custom intake checklists. Professional at $59/month adds a branded client portal and unlimited households.
Can I build checklists myself?
Yes. Clone your Word checklist or start from the free Ontario KYC PDF. Hivi-X has no pre-loaded financial-planning template.
Do I need co-agent access as a solo advisor?
No. Co-agent workflows on Enterprise are for multi-advisor shops. Solo advisors use a single business account.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, automatic reminders, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Solo Advisor Document Workflow Ontario | hivi-x Docs