PGWP document checklist for Ontario RCICs

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What documents do Ontario RCICs collect for a PGWP?

Typically passport, current or recently valid study permit, official completion letter from the DLI, transcript, digital photo, and — when IRCC requires them — language test results and proof of an eligible field of study. Always follow the personalized IRCC checklist and Guide 5580.

IRCC listed language results as optional. Can my client skip them?

IRCC has warned that the PGWP checklist may label language results optional because of system limits, while language proof is still required for eligibility (with limited exceptions such as some flight-school graduates). Verify current Guide 5580. Collect the results on your own checklist even if the portal slot says optional.

Where do clients upload field-of-study / CIP proof?

IRCC has instructed some applicants to upload eligible field-of-study evidence in Client Information because the checklist has no dedicated line. Your Hivi-X template should still have a line so the file is complete before portal upload.

Does Hivi-X apply for the PGWP?

No. Clients or representatives submit in the IRCC secure account. Hivi-X is the collection and QC layer.

When do PGWP document requests spike?

After April and August/December conferrals at Ontario DLIs. Reusable templates stop every graduate from getting a unique email list.

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