Name change affidavit and passport mismatch QC (IRCC)

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What if the passport still shows the old name?

That is common. You need linking documents (marriage cert, legal name change) plus a plan to update passport if IRCC requires it for the stage you are filing. Verify current IRCC instructions for the application type.

Is a generic affidavit enough?

It must explain the mismatch, link documents, and meet any notarization rules your file requires. Reject vague 'same person' statements with no dates or document references.

Should the Express Entry profile name match the passport?

Operational best practice: align profile, forms, and passport before ITA. Mismatch at upload is a common avoidable delay.

Do I need a certified translation for foreign marriage certs?

If not in English or French, yes — on its own line with [certified translation QC](/docs/immigration/certified-translation-collection-immigration-files).

What does Hivi-X track?

Whether each linking document is uploaded and approved — not whether IRCC will accept your legal theory. You QC completeness and consistency.

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