January 1 lease move-in activation checklist

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Why is January 1 especially busy?

Calendar-year lease starts, student returns, and year-end renewal overlap — GTA agents handle multiple activations the same week.

What belongs on an activation checklist?

Executed lease, rent deposit receipt, void cheque if required for ongoing rent, inspection photos/form, tenant insurance proof if the lease requires it, key receipt, and emergency contact.

Is a move-in inspection legally mandatory?

Ontario's Residential Tenancies Act does not generally require a statutory move-in condition report the way some other provinces do. Documenting baseline condition is still strong operational practice for later disputes — confirm with landlord counsel.

What deposit is allowed?

For most covered tenancies, landlords may collect a rent deposit for the last rental period (not a damage deposit), plus a refundable key deposit limited to replacement cost. Receipts must be provided free on request.

Can activation reuse rental application docs?

Often yes — link approved screening items; add move-in-specific items separately.

Who holds the checklist — agent or PM?

Whoever controls possession — co-agent access lets both see status.

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