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Bill 27 staffing agency licensing records

Bill 27 staffing agency licensing records

Licensing snapshot

  • Effective: July 1, 2024 — mandatory provincial licence
  • Fee: $1,500 for two-year term (as of January 1, 2026)
  • Bond: $25,000 surety bond
  • Penalties: Tiered ESA fines for repeat offences ($15,000 / $25,000 / $50,000 within three years)

Public licence registry: Ontario THA portal

Why document organization matters now

Licensing shifted expectations from informal email folders to retrievable records. Assignment-employee hour records must be kept at least three years. Foreign-national recruiter records under EPFNA: seven years.

hivi-x is document-collection software — not a compliance certificate. It helps licensed agencies:

  • Build reusable checklists for candidate and assignment files
  • Collect uploads through the my-id.ca portal
  • Approve or reject items before export
  • Generate PDF packages for internal records and inspection prep

What hivi-x does not do

  • Replace legal counsel or payroll systems
  • Automate hour-record payroll
  • Guarantee ESA compliance

General operational information for Ontario recruiters and staffing agencies — not employment law, immigration, or HR compliance advice.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What is Bill 27?
Working for Workers Act, 2021 — requires THA/recruiter licensing in Ontario since July 1, 2024, with ESA enforcement and tiered penalties for repeat offences.
Does hivi-x verify my licence on the public registry?
No. Clients verify licences at the Ontario THA public registry. hivi-x organizes your agency and placement documents.
What records do inspectors commonly request?
Assignment details, hour records (kept at least three years), safety orientation documentation, and supporting screening files. Confirm current ESA guidance with counsel.

Collect complete candidate screening files without the chase

Hivi-X helps Ontario recruiters and staffing agencies collect screening documents with reusable checklists, the my-id.ca candidate portal, self-hosted AI summaries, and exportable PDF packages — alongside Bullhorn, Greenhouse, or your ATS.

Bill 27 Staffing Agency Licensing Records | hivi-x Docs