Coordinator document collection workflow

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Can coordinators use hivi-x without full recruiter licences?

Co-agent access lets coordinators work in candidate files per your agency seat policy.

Does hivi-x replace our ATS?

No. hivi-x is a document-collection layer alongside Bullhorn, Greenhouse, or similar tools for pipeline management.

Is this legal or compliance advice?

No. These guides describe operational document workflows. Confirm requirements with qualified counsel and current Ontario law.

More Recruitment guides

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• Secure candidate portal for recruitmentCandidates upload screening documents through the encrypted my-id.ca portal.
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• AI summaries for candidate filesSelf-hosted AI summaries on voice notes — candidate data not sent to third-party AI.
• Small staffing agency document standardizationBoutique agencies with 1–10 staff benefit from one screening standard across recruiters.
• Foreign national recruitment EPFNA recordsEPFNA disclosures and seven-year record retention for foreign-national recruiter files.
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