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Secure client portal for advisor document uploads

Secure client portal for advisor document uploads

Email is a weak link for KYC

Government ID, tax returns, and source-of-funds documents through Gmail threads are convenient — and hard to defend in a privacy review.

Portal workflow

  1. Create household record and attach intake checklist
  2. Share checklist with client
  3. Client uploads via secure guest link (email OTP) or logs in to my-id.ca per item
  4. Advisor sees status — todo, submitted, approved, rejected
  5. Client resubmits after rejection without a new email chain

Secure guest link or portal

When you share a checklist, the default is: "Client can use a secure link — no account needed." Clients verify email with a one-time OTP, then upload per checklist item. They can also log in to my-id.ca — their email must match the client record on your account.

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Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Do clients need an account to upload?
Clients can use a secure guest link (no account needed; email OTP verification) or sign in to my-id.ca and upload through the authenticated portal after you share the checklist.
Is the portal encrypted?
Yes. TLS in transit; AES-256-GCM at rest for sensitive fields on Canadian servers.
Can clients see other clients files?
No. Clients see only checklist items shared on their household record.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Secure Client Portal For Advisor Documents | hivi-x Docs