RIBO privacy breach incident documentation

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Is this legal advice?

No. Confirm PIPEDA, Reg. 991, Code of Conduct, and cyber-insurance notice duties with counsel, your principal broker, and your privacy officer.

Must every suspected breach be logged?

PIPEDA requires a record of every breach of security safeguards involving personal information under the organization’s control — not only reportable RROSH incidents.

How long should breach records be kept?

Breach regulations require 24 months from the day the organization determines the breach occurred. Reg. 991 and E&O/cyber policies may require longer — follow counsel.

Does RIBO replace PIPEDA for breaches?

No. RIBO regulates broker conduct and record safekeeping; PIPEDA (and other privacy laws that may apply) govern breach recording and notification. Treat them as overlapping duties.

Does Hivi-X provide breach response?

No. Hivi-X is document-collection software. Your brokerage owns incident response, notifications, and insurer reporting.

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