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Co-agent workflow for mortgage teams

Co-agent workflow for mortgage teams

Micro-teams, inconsistent intake

Ontario micro-brokerages — one principal broker, two or three agents — often split the deal load but share compliance accountability.

When each agent collects documents differently, principals review six inbox styles instead of one file standard.

What co-agent workflows solve

Hivi-X Enterprise supports micro-brokerage teams with:

  • Shared checklist templates — purchase, refinance, BFS, PTD
  • Co-agent access on borrower files per brokerage permissions
  • Consistent missing-item tracking across agents
  • Exportable PDF packages principals can review uniformly

Practical team workflow

  1. Principal or lead agent publishes standard intake templates
  2. Each agent attaches the right template to new borrower records
  3. Borrowers upload via a secure guest link (no account needed) or the my-id.ca portal
  4. Any authorized agent can review, approve, or reject uploads
  5. Export completed packages for principal sign-off or LOS upload

When co-agent matters most

  • Busy purchase seasons with deal overflow
  • Renewal waves where agents split the book
  • Private deals handled outside the main LOS
  • Principal broker spot-checks before lender submission

Pricing for teams

PlanMonthly (CAD)For who
Starter$39Solo agents
Professional$59Busy agents & 2-person teams
Enterprise$99Micro-brokerages with co-agent workflows

Start a free trial or book a demo for micro-brokerage setup.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Does Hivi-X support multiple agents on one brokerage?
Yes. The Enterprise plan includes co-agent workflows for micro-brokerages. Agents share checklist templates and can collaborate on borrower files per your brokerage permissions.
Can each agent keep their own templates?
Yes. Agents build reusable templates in their checklist library. Principals can encourage standard templates across the team for supervision consistency.
Does Hivi-X replace brokerage LOS user management?
No. Hivi-X handles document collection. LOS access and agent licensing remain with your brokerage systems.

Build complete borrower files without the email chase

Hivi-X helps Ontario mortgage agents collect ID, income proof, down-payment evidence, and lender conditions with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Finmo, BOSS, or Filogix.

Co-Agent Workflow Mortgage Teams Ontario | hivi-x Docs