Wrong passport upload and family mismatch QC for RCIC files

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

How common are wrong-family-member passport uploads?

Very common in family applications. Clients batch-scan from a kitchen table and mislabel files. Without per-person checklist lines, errors reach IRCC.

Should each dependant have their own checklist section?

Best practice: yes. Named lines for each applicant's passport, photos, and program-specific docs reduce mismatch risk.

What if the bio page looks valid but wrong person?

Reject on the checklist with a clear note ('upload Maria's passport to Maria's line'). Client resubmits to the correct item.

Does IRCC catch wrong passports?

Sometimes — but returns and delays cost ITA windows and client trust. Your CICC file should show you QC'd before upload.

Is this immigration advice?

No. Operational guidance only.

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