RECO trading record retention for Ontario realtors

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

How long must trading records be kept?

Under O. Reg. 579/05 under TRESA, brokerages must retain required documents and records for at least six years, unless the registrar specifies a different period. RECO guidance describes this as six years after the transaction completes. Unaccepted written offers: at least one year. Verify current requirements with your Broker of Record.

Where must records be kept?

The regulation defaults to the brokerage's main office unless the registrar specifies otherwise — brokerage compliance decides how electronic storage fits that. Not something an individual agent's personal drive satisfies.

Does Hivi-X replace brokerage DMS?

No — export PDF to brokerage record system of record.

What should export include?

Approved checklist items: disclosures, IDs, deposit proofs, consents collected through intake — feeding the brokerage file that also holds trade record sheets and agreements.

Personal agent copies?

Brokerage of record owns file — follow office policy on exports.

Automated retention purge?

Not legal advice here — configure per brokerage IT and compliance.

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