Work permit document intake workflow for RCICs
Work permit document intake workflow for RCICs
Employer-dependent documentation
Work permit quality often hinges on employer-provided letters and compliance documents. Separate checklist lines for:
- Job offer or contract
- Employer letter (duties, wage, duration)
- LMIA or exempt category evidence
- Company registration support (when required)
Reject employer letters that lack mandatory fields before they reach the IRCC package.
Client vs employer uploads
Clients upload personal identity and education documents through my-id.ca. Your team adds employer packages received by email to the same client file — one missing-item view for the whole file.
Co-agent for employer chase
Assign a co-agent (junior consultant or admin) to employer follow-up while the RCIC handles legal strategy — both work on the same checklist record.
Start a free trial
Start a free trial or download the free Express Entry checklist PDF.
General information only. Not immigration advice. Hivi-X is document-collection software — not a licensed immigration consultant. Not affiliated with or endorsed by CICC or IRCC. Verify all requirements against current IRCC guidance and each client's profile.
Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.
Frequently asked questions
- Should LMIA and LMIA-exempt files use different templates?
- Yes. Build separate user-defined Hivi-X templates reflecting document differences. Prebuilt templates — coming soon.
- Can employers upload directly?
- Employers typically send documents to the client or RCIC. Your team can upload employer documents to the client file; clients upload personal documents via my-id.ca.
- Does Hivi-X track work permit expiry?
- No. Case and deadline tracking belongs in your immigration CRM. Hivi-X focuses on document collection and QC.
Collect complete immigration client files without the chase
Hivi-X helps Ontario RCICs collect passports, police certificates, employer letters, and IRCC forms with reusable checklists, the my-id.ca client portal, self-hosted AI summaries, and exportable PDF packages for your client file archive — alongside your immigration CRM.
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