Contents

Custodian portal vs planning file

Custodian portal vs planning file

LayerCustodian portalPlanning file (Hivi-X)
Account formsYesPre-custodian assembly
Tax returns / NOANoYes
Insurance policiesNoYes
Estate documentsNoYes
Missing-item checklistAccount-centricHousehold-centric
Meeting / KYC update notesNoVoice + AI summary

The gap principals feel at exam time

Associates assumed "custodian onboarding was done." The planning file was missing two years of Notices of Assessment and insurance declarations.

Hivi-X tracks the planning layer explicitly.

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Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Should I stop using the custodian portal?
No. Account opening still happens in the custodian system. Hivi-X organizes documents you assemble before or alongside that process.
Can I export Hivi-X packages for custodian upload?
Yes. Export a PDF index and supporting documents for handoff to your custodian onboarding workflow.
Does Hivi-X integrate with custodian APIs?
No custodian API sync in v1.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Custodian Portal vs Planning File | hivi-x Docs