Contents

FSRA mortgage broker compliance file

FSRA mortgage broker compliance file

MBLAA obligations at a glance

FSRA supervises approximately 1,180 mortgage brokerages in Ontario (FSRA 2024-25 Annual Report). Brokerages must take reasonable steps to verify identity and maintain fraud-detection and document-authentication policies — with principal broker accountability.

Form 1 and related disclosures must be supported by evidence in the borrower file.

What principal brokers review

Principal broker oversight often focuses on whether intake was complete, identity verified, and documentation supports what was disclosed to the borrower and lender:

  • Identity verification records
  • Income and employment documentation
  • Down-payment and source-of-funds evidence
  • Property details and valuation support
  • Credit consent and lender condition tracking

Private and alternative supervision

Alternative and private deals often trigger enhanced documentation — source of funds, investor disclosures, and authentication trails. Standardized intake checklists across agents give principals a consistent file index.

See FSRA guidance on detecting and preventing mortgage fraud.

Exportable file index

Hivi-X exports an organized PDF package for principal broker review or LOS upload. Timestamped client activity on the agent-controlled record shows when items were submitted or reviewed.

Hivi-X does not replace your brokerage compliance program, certify FSRA compliance, or file regulatory reports.

General information only — not legal or compliance advice.

Start a free trial or see principal broker oversight guide.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What should an FSRA mortgage broker compliance file include?
Brokerages must maintain fraud-prevention policies, identity verification records, and documentation supporting disclosures. Hivi-X helps collect and export organized borrower evidence; your principal broker sets the file standard.
Does Hivi-X replace principal broker oversight?
No. Hivi-X is document-collection software. Principal brokers remain responsible for brokerage compliance policies and agent supervision.
Is this legal advice?
No. General information only. Consult your principal broker and qualified counsel.

Build complete borrower files without the email chase

Hivi-X helps Ontario mortgage agents collect ID, income proof, down-payment evidence, and lender conditions with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Finmo, BOSS, or Filogix.

FSRA Mortgage Broker Compliance File | hivi-x Docs