QA before Principal Broker spot check sampling

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What did recent RIBO spot checks emphasize?

RIBO's published 2023–24 Spot Check Findings reported that 57% of spot-checked brokerages lacked written disclosure documentation in client files, with additional themes around disclosure timing and TAC-related documentation. Organized intake is operational defense — not certification.

How many files should Principals sample?

Firm policy — many sample a small monthly set plus holiday/weekend binds. This page does not prescribe audit frequency or percentages.

What if Hivi-X shows green but the BMS file is empty?

Process failure — export or file the PDF package to the BMS after bind. QA both systems.

Does QA replace RIBO compliance?

No. Internal QA organizes evidence; RIBO evaluates independently against the Act, Reg. 991, and current guidance.

Is this legal advice?

No. Consult counsel and your E&O carrier.

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