Fall convocation PGWP document pack for Ontario RCICs

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What documents do fall convocation PGWP clients need most often?

Official completion letter and/or transcript showing completion, proof of full-time enrolment, valid passport and study-permit copies, digital photo, and — when applicable — language results and eligible field-of-study / CIP proof. Verify Guide 5580 and the live IRCC document list.

When should RCICs start the pack before convocation?

Start intake weeks before expected completion so the registrar is not the bottleneck after grades post. The ceremony date is not the filing trigger.

Can grads upload without creating an account?

Hivi-X guest link uses email OTP — useful for international grads who already have enough portals.

Does Hivi-X track the 180-day PGWP application window?

No. Track deadlines in your calendar or case system. Hivi-X tracks document completeness only and does not send automated reminders.

Is a shared Drive folder enough for PGWP season?

For a handful of files, maybe — if someone rejects bad scans early. High-volume fall intake usually needs item-level QC so “folder done” cannot hide three open lines.

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