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Co-agent workflow for RCIC teams

Co-agent workflow for RCIC teams

Solo RCIC, document coordinator reality

Many Ontario firms are RCIC + admin, or RCIC + junior consultant. The RCIC handles strategy and portal filing; the coordinator chases documents.

Without shared access, coordinators forward email and the RCIC discovers gaps at submission.

What co-agent access solves

Invite one secondary user per client record. They can:

  • View checklist and submission status
  • Upload documents received offline
  • Approve or reject portal submissions
  • Add voice notes (Professional plan)

Access is scoped to invited clients — not the principal's entire practice.

ITA season workload split

During Express Entry rushes, co-agents can own police certificate and employer letter follow-up while the RCIC handles portal strategy — same missing-item dashboard, no duplicate client emails.

Start a free trial

Start a free trial or download the free Express Entry checklist PDF.

General information only. Not immigration advice. Hivi-X is document-collection software — not a licensed immigration consultant. Not affiliated with or endorsed by CICC or IRCC. Verify all requirements against current IRCC guidance and each client's profile.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

How many co-agents per client file?
One secondary user per client record in the current product. Scoped to that client's files and checklists.
Can a co-agent approve client uploads?
Yes, with access to the client record. RCICs and co-agents can approve or reject checklist submissions per firm workflow.
Does co-agent replace CRM multi-user licensing?
No. Co-agent is scoped document-collection access — not full immigration CRM RBAC.

Collect complete immigration client files without the chase

Hivi-X helps Ontario RCICs collect passports, police certificates, employer letters, and IRCC forms with reusable checklists, the my-id.ca client portal, self-hosted AI summaries, and exportable PDF packages for your client file archive — alongside your immigration CRM.

Co-Agent Workflow For RCIC Teams | hivi-x Docs