Canadian-hosted document collection for RCICs
Canadian-hosted document collection for RCICs
PIPEDA and immigration practices
Commercial immigration consulting activities fall under PIPEDA. Client files are among the most sensitive personal data a practice holds.
US-hosted generic tools
Default Google Drive, Dropbox, and some CRM document modules store data outside Canada. That creates review friction for Ontario RCICs marketing confidentiality to GTA immigrant communities.
Hivi-X infrastructure summary
- Canadian servers
- AES-256-GCM encryption at rest
- TLS in transit
- Self-hosted AI — no third-party AI providers on client content
Complement, not complete compliance
Canadian hosting supports confidentiality — it does not replace trust accounting, communication logs, or professional file closure procedures.
Start a free trial
Start a free trial or download the free Express Entry checklist PDF.
General information only. Not immigration advice. Hivi-X is document-collection software — not a licensed immigration consultant. Not affiliated with or endorsed by CICC or IRCC. Verify all requirements against current IRCC guidance and each client's profile.
Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.
Frequently asked questions
- Where is Hivi-X data stored?
- On servers hosted in Canada. Verify current infrastructure documentation for your compliance review.
- Is Google Drive Canadian-hosted?
- Google Drive defaults to US infrastructure. Many RCICs use Hivi-X for intake QC and Canadian hosting, then archive exports per firm policy.
- Does Canadian hosting satisfy CICC requirements alone?
- No. You still need access controls, retention policy, and complete communication logging. Hosting is one layer of a defensible file program.
Collect complete immigration client files without the chase
Hivi-X helps Ontario RCICs collect passports, police certificates, employer letters, and IRCC forms with reusable checklists, the my-id.ca client portal, self-hosted AI summaries, and exportable PDF packages for your client file archive — alongside your immigration CRM.
More Immigration guides
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