Contents

Principal advisor client file oversight

Principal advisor client file oversight

The principal's question

"Is this household file actually ready — or did we just stop emailing?"

Without item-level tracking, principals discover gaps during plan review or worse, during an exam.

Standardize before you scale

  1. Publish firm-standard KYC and planning checklists in Hivi-X
  2. Require associate intake to reach zero critical missing items before principal planning time
  3. Principal performs final approve/reject on ID, questionnaires, and SOF items
  4. Export package for CRM and compliance archive

Oversight without micromanaging email

The missing-item dashboard replaces "forward me what you have" threads.

Hivi-X helps organize documentation for review — not certify regulatory compliance.

Book a demo with one messy household intake.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Can principals see all associate client files?
On a shared business account, principals and co-agents access household records per your account configuration. Enterprise supports multi-advisor workflows.
Does Hivi-X replace compliance sign-off?
No. Hivi-X organizes intake. Suitability and compliance approval remain with designated principals and compliance officers.
What helps exam readiness?
Timestamped uploads, advisor approve/reject actions, voice summaries, and exportable packages that show what was collected and reviewed.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Principal Advisor Client File Oversight | hivi-x Docs