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TRESA seller remuneration disclosure records

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TRESA seller remuneration disclosure records

Seller asks in year three: “What did I sign about commission?” Brokerage needs the executed representation agreement (and any written variation) — not an agent’s memory of a kitchen conversation.

Direct answer

At listing, collect the signed seller representation agreement that meets TRESA content rules for remuneration, plus any discount/variation documents. Store dated uploads on the listing file and export with transaction packages.

Use your Broker of Record’s current forms — this is documentation practice, not legal interpretation.

What the regulation actually anchors

O. Reg. 567/05 s.13.4 (as summarized in RECO’s sector advisory and Bulletin 2.3) requires written buyer/seller agreements to set out, clearly and prominently:

ContentSeller-file implication
Method for determining remuneration payable to the brokerageFixed amount, percentage, or combination — not “RECO-set” rates
Amount payable to any other brokerageSeparately clear for cooperating / buyer-brokerage compensation offers
When amounts may changeEach circumstance explained; whether other brokerages may receive remuneration
Method of paying the brokeragee.g. lawyer direction — per agreement
Services and (if designated) designated-rep specificsRemuneration sits inside the full agreement package

RECO guidance stresses that seller clients should understand what they pay for their services, and that amounts offered to cover a buyer’s brokerage fees should not be buried as a vague slice of the listing brokerage’s fee — confirm wording with brokerage counsel and current forms.

Related disclosures (often separate checklist lines)

SituationRecord theme
Remuneration terms that may affect whether an offer is acceptedWritten disclosure to offerors; best-efforts acknowledgment (Bulletin 3.1 themes)
Direct/indirect financial benefitsDisclosure to the client when known or ought to be known (Bulletin 3.3 themes)
Multiple representationRemuneration differences disclosed as part of that consent package

Do not invent a single universal “TRESA seller remuneration disclosure PDF” name — brokerage form libraries differ. What matters is that the statutory content and any required situational disclosures are on the file.

Listing file remuneration checklist

DocumentTiming
Seller representation agreement (remuneration clauses complete)Before or at listing engagement
Client initials next to expiry (agreement rules)At signing
Commission / remuneration variation or discountIf negotiated — written amendment on file
Co-operating / buyer-brokerage compensation termsAs set out in the agreement and brokerage process
Offer-time remuneration disclosures (if triggered)When offers arrive

Add a line to seller onboarding.

Brokerage retrieval

Compliance officers search by address — centralized PDF export beats agent Google Drive folders. Retention typically follows O. Reg. 579/05’s at least six years rule for required records — confirm with BOR.

How Hivi-X helps

Seller representation agreement — signed checklist line, reject unsigned or incomplete-expiry-initial scans, co-agent for admins, PDF export with seller package. Canadian-hosted storage.

Not transaction management software — document layer. Not form generation. Not RECO certification.

Related guides

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General information only. Not legal or real estate advice. Hivi-X is document-collection software — not a licensed brokerage. Not affiliated with or endorsed by RECO. Verify O. Reg. 567/05, O. Reg. 579/05, and RECO Bulletins 2.3 / 3.1 / 3.3 with brokerage counsel.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What must sellers receive under TRESA about remuneration?
Written representation agreements must clearly, comprehensibly, and prominently set out the method for determining remuneration payable to the brokerage and to any other brokerage, circumstances in which amounts may change, and the payment method. Follow current RECO Bulletin 2.3 / O. Reg. 567/05 and brokerage forms.
Is there a separate statutory ‘remuneration disclosure form’?
The core duty is agreement content under s.13.4. Additional situational disclosures (for example, remuneration terms that may affect whether an offer is accepted, or financial-benefit disclosures) may also apply — use brokerage compliance checklists.
Where should signed agreements live?
On the listing/trading record with other core transaction documents — brokerage-retrievable, not only in an agent inbox.
Do discount agreements need separate files?
Document any agreed commission or remuneration changes in writing on the file (amendment or updated agreement per brokerage process).
How long retain disclosure / agreement records?
O. Reg. 579/05 generally requires at least six years for required brokerage records unless the registrar specifies otherwise — confirm with your Broker of Record.
Does Hivi-X generate TRESA forms?
No. Collect signed brokerage forms as checklist uploads.

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hivi-x helps Ontario realtors and teams request ID, income proof, references, consent, and forms in one secure Canadian-hosted workflow — with reusable checklists, client uploads, missing-item tracking, AI summaries, and PDF package export.

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TRESA Seller Remuneration Disclosure Records | hivi-x Docs