Fall rental turnover inspection checklist Ontario

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

What documents belong in a fall turnover file?

Move-out condition report/photos, comparison to move-in records if any, repair invoices, re-listing photos, updated lease terms, and incoming tenant application package when re-renting.

When should move-out inspections happen?

Ontario practice typically schedules condition documentation on or near the last day of tenancy. The RTA does not mandate a named statutory inspection form — dated photos and signed reports are ops best practice.

Can last-month rent deposit cover repairs?

Generally no — last-month rent deposit is for rent. Damage claims usually go through LTB processes. Confirm with counsel; this page is document ops only.

Can turnover docs be collected from landlords via guest link?

Yes. Hivi-X guest links let landlords upload inspection reports and invoices via email OTP without portal signup.

How do realtors package files for property managers?

Export an approved PDF package from Hivi-X with inspection reports, photos, and tenant application docs for handoff.

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