Contents

Government ID verification for KYC intake

Government ID verification for KYC intake

What advisors typically collect

  • Government-issued photo ID (driver's licence, passport — valid, non-expired)
  • Secondary ID or address verification (utility bill, property tax bill) per firm policy
  • Trusted Contact Person form where applicable

Review workflow in Hivi-X

  1. Add ID items to the household checklist
  2. Client uploads through my-id.ca after login
  3. Advisor or operations reviews — approve or reject
  4. Approved ID stays on the firm-controlled household record

Honest limits

Hivi-X is document collection, not an identity verification engine. PEP, sanctions, and database checks require your AML tools or dealer systems.

General information only — not legal or compliance advice.

Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.

Frequently asked questions

Does Hivi-X automatically verify government ID?
No. Hivi-X collects ID documents you request. Automated identity verification against government databases is not part of v1.
What if a client uploads a blurry photo?
Reject the item with feedback; the client resubmits through the portal without a new email chain.
Can joint account holders each upload ID?
Yes. Add separate checklist lines per holder.

Organize KYC intake documents without the email chase

Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.

Government ID Verification For KYC Intake | hivi-x Docs