Exportable PDF package for CRM upload
Exportable PDF package for CRM upload
The handoff point
Intake ends when the household file is complete. CRM work begins when contacts, tasks, and planning notes live in Wealthbox or Redtail.
Hivi-X bridges the gap: collect → review → export → upload.
Workflow
- Complete checklist items (approved uploads)
- Generate PDF package from the household record
- Upload to CRM client folder or compliance archive
- Continue planning and portfolio work in your CRM
No bi-directional sync — honest v1 — but a cleaner package than renaming email attachments.
Answers are general operational information only — not legal, tax, regulatory, clinical, privacy, immigration, or professional advice. Requirements vary by matter, client, and regulator.
Frequently asked questions
- What is in the PDF package?
- An organized index of checklist items and the documents collected on the household file — suitable for CRM client folders or compliance archives.
- Does Hivi-X push files directly into Wealthbox?
- No API sync in v1. Download the package and upload to your CRM.
- Which plan includes PDF export?
- Professional and Enterprise include exportable file packages. Verify current plan details on the pricing page.
Organize KYC intake documents without the email chase
Hivi-X helps Ontario financial planners and portfolio managers collect KYC documents with reusable checklists, a secure guest link (no account needed) or my-id.ca portal, self-hosted AI summaries, and exportable PDF packages for Wealthbox, Redtail, or your client file.
More Financial Planning guides
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